Work Study Employment

No student may work before all employment documents have been completed by the hiring department and submitted to the Office of Financial Aid for authorization to begin work. Under no circumstance will the Office of Financial Aid authorize payment for any student working before all employment documents have been completed and submitted for approval.

Employment Authorization Form

The Employment Authorization Form is used by the Office of Financial Aid to hire and authorize the student for the federal work-study position. An employment request form creating the job must be on file before or accompany an authorization form when submitted. Section 1 is completed by the employing department and must be filled out in its entirety. Section 2 is completed by student, which accepts the position. The supervisor must return all copies of the authorization form to the Office of Financial Aid along with the other required forms. If a student is a new applicant, it will be necessary for the supervisor to complete all payroll documents on the student and forward them to the Office of Financial Aid. NO STUDENT IS TO BEGIN WORK BEFORE HE/SHE IS AUTHORIZED BY THE OFFICE OF FINANCIAL AID. Federal work-study authorization is accomplished in section 3 if completed by the Office of Financial Aid and a copy of the authorization form is returned to the supervisor or department.

Employment Eligibility Verification Form I-9

Federal regulations require an I-9 to be completed on every new applicant for employment. The student completes section 1. The supervisor completes section 2 after reviewing and inspecting the appropriate documents used to establish identity and employment eligibility. The I-9 must be re-certified (section 3) if there is any break in employment service. Acceptable documents are listed on the back of the I-9. 

Federal Tax Form

The Federal W-4 form is required for students who are new employees on the college payroll system or students who have not been employed for at least one year. This form must be completed and forwarded to the Office of Financial Aid.