Payroll Procedures

Payroll Time Sheet

The purpose of the time sheet is to document actual hours a student worked during a given pay period. Supervisors are required to utilize a time sheet, on the departmental level, for each student they employ. The student should use the time sheet to sign in and out daily. Timesheets are due in the Office for Financial Aid by the date and time shown on the timesheet. Late timesheets will result in paycheck delays.  It is the responsibility of the student to make sure the timesheet is turned in on time.

Bi-monthly timesheets are sent to the department once the student is established on the payroll system. Time sheets are to be completed by the supervisor, not the student. Both the supervisor and the student must sign sheets. If a student is authorized to work by the Office of Financial Aid and the department did not receive a time sheet,  the supervisor should contact the Federal Work Study Coordinator in the Office of Financial Aid. Departments should not allow a student to begin work nor should they submit time cards before the student is authorized to begin work. The department is responsible for 100 percent of the wages prior to work authorization.

Students may not work more than 20 hours per week and should never work more than eight (8) hours per day.  Per state law, you must take a 30 minute unpaid break for a shift of six (6) hours or longer and the break must be shown on the timesheet. 

Students should never work during scheduled class times, even if the class is cancelled.  Supervisors should request a copy of the semester's class schedule.  Any student who falsifies information on the timesheet will be immediately and permanently terminated from the Federal Work Study Program.

Paychecks

Students are paid on the 15th and 31st (or last day) of the month at the Business Office.