Academic Services, Policies and Procedures

Student Email:

IMPORTANT- All course information, billing, financial aid notices, housing information, scholarship awards, degree check results, and other mail will be sent to you via student email. Please remember to check your student email often for important information.


ADA statement:

Carl Albert State College complies with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990. Students with disabilities who need special accommodations should make their request in the following way:

Talk with your instructor after class about your disability or special needs related to work in class.

Students will need to download the disability form from the LRC page, and return it to me, in my office. I will need at least one visit with on campus students, and one by phone with online.

Poteau Campus

  • Complete the Request for Special Accommodations Form with the Student Disability Services Coordinator. Crissy Keeton 918-647-1319.

Sallisaw Campus

  • Complete the Request for Special Accommodations Form with the Assistant Student Disability Services Coordinator located in the Learning Resource Center in office SC 8125. Tamara Wright 918-775-6977 extension 2253.

FOR WEB COURSES

  • Call or e-mail your instructor about your disability or special needs related to work in web courses.
  • Complete the Request for Special Accommodations Form with the Student Disability Services Coordinator. You may find information on our website under Student Affairs/Student Disability Services.

Services 

  • LRC: The Learning Resource Center is located in the George Ollie Center for Academic Excellence on the third floor, in room 1301; Crissy Keeton, the LRC director, may be reached at 918-647-1319. The LRC offers tutoring in a variety of subjects including math and English: specific tutoring schedules are available.  The LRC also offers notes and textbooks for many classes, as well as a computer lab and study area. Hours of operation are Monday through Thursdays from 8 am to 6 p.m., and on Fridays from 8 am to 4 pm.
  • Health Services: CASC Student Affairs/Student Life is designated as the first stop for students/employees in assisting them with primary care health services and holistic health prevention measures through a partnership with Stigler Health & Wellness Center, Inc. Please contact the Office of Student Affairs/Student Life for a “Healthcare Eligibility Form”.  Poteau Health & Wellness Center and Sallisaw Health & Wellness Center will provide treatment of minor illness, injuries, and behavioral health services. Understand that the student/employee is responsible for providing Medicaid, Private Insurance, and/or paying the minimum Office Visit Fees; CASC has no obligation for payment of the minimum Office Visit Fees.
  • Student Counseling Services: Carl Albert State College is committed to assisting students in all areas of their lives. Student success and well-being is of the utmost importance and it is our goal to improve the quality of life so that personal and academic growth can take place. CASC suggests students utilize the preventative counseling services that are provided through the Oklahoma Department of Mental Health and Substance Abuse. In addition the following local agency, Cavanal Counseling, will provide free counseling services for victims of domestic violence, dating violence, sexual assault, and stalking. Choctaw Nation has provided a grant to cover these costs for all CASC students. For additional assistance, please contact the Office of Student Affairs/Student Life in Hemphill Hall at 918-647-1370.
  • Library: Research for your class should be conducted at the CASC Libraries.  College-level research requires college-level sources. CASC Libraries offer a number of appropriate sources in both print and electronic formats.  Visit the library in person for research assistance or at 
    https://carlalbert.edu/student-services/library/.  

Phone: 918-647-1311 (Poteau)  918-775-6977 (Sallisaw)
Facebook:  Library Friends @ Carl Albert State College
Twitter:  @CASCLibrary
Instagram: casclibrary  


HEA-Required information:

The National Postsecondary Education Cooperative (NPEC) issued Information Required to Be Disclosed Under the Higher Education Act of 1965: Suggestions for Dissemination (NPEC 2010-831). This publication is available at http://nces.ed.gov.

Additional Information including Student Handbook, FERPA, Financial Aid, Clery Report, and student consumer information are located at https://carlalbert.edu/discover-us/student-consumer-reports/


Notification of class cancellation:

In the event class must be cancelled by the instructor the student will be notified through various methods including, but not limited, to the following:  text message, email, or written notification. Students should check their Carl Albert email accounts regularly for such notifications. When possible, instructors will provide notification in advance.

In instances of school closure the notification process occurs in the following ways: the alert system is used to send messages including phone calls, text messages, and emails to all names in the alert system as soon as a decision has been made regarding the status of CASC; an email is sent to all Carl Albert email addresses; closure information is posted to the CASC website as quickly as possible; the phone message for incoming calls at the CASC switchboard will indicate closed status; local radio stations and television stations are notified; however television may or may not post our information so please be sure to check other sources of information as listed above.


Assessment Statement

Assessment is the process that evaluates the learning experience with the purpose of continual improvement and has the objective of assuring the accomplishment of the mission of Carl Albert State College.


Academic Integrity/ Misconduct Policy:  

The following will apply in connection with academic dishonesty:

  1. The instructor and his/her Division Chairperson have final authority over the grades given to students   or the lowering of grades because of cheating or plagiarism.
  2. The term “cheating” includes, but is not limited to:
  3. The use of any unauthorized assistance in taking quizzes, tests, or examinations.
  4. Dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments.
  5. Acquisition, without permission, of tests or other academic material belonging to a member of the college faculty or staff.  The term “plagiarism” includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished   work of another person without full and clear acknowledgment. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials. 

If it is established that cheating or plagiarism has more than likely occurred:

  1. The instructor may take appropriate disciplinary action, which may include the awarding of an “F” on the particular assignment or in the course.
  2. The instructor will make a report of the incident and of action taken to the Vice President for Academic  Affairs.
  3. The student will receive a copy of the report if s/he desires and may appeal the decision of the instructor to the Academic Affairs Committee.
  4. The student and instructor may meet individually with the Academic Affairs Committee to present documentation pertinent to the appeal. Once the Academic Affairs Committee renders its decision, the appeal process is concluded.

Carl Albert State College considers all forms of academic misconduct and dishonesty serious matters which warrant serious attention. Academic dishonesty includes, but is not limited to, cases of cheating and plagiarism, and is, at the very least, subject to disciplinary action by the instructor of record. More serious infractions will warrant disciplinary actions by the college.  

Plagiarism is considered unacceptable and incompatible with the educational mission of Carl Albert State College. Since plagiarism always carries consequences, all students are expected to be familiar with the rules for avoiding plagiarism. 

 Intentional plagiarism is a deliberate act of academic dishonesty in which an individual knowingly represents the work or knowledge of another person as one’s own, knowingly incorporates into one’s work the words or ideas of another person without clear attribution, fails to acknowledge clearly the partial or full authorship of someone else when submitting a work, and/or consistently fails to cite or quote textual resources properly. 

Cheating is considered to be a serious infraction of academic integrity and as such is not tolerated at CASC. Specifically, cheating includes, but is not limited to, instances where work is turned in that is not one’s own, copying others’ answers in exams and/or papers, infiltration of grading systems, use of deception in acquisition of answers, and/or instances of forgery.  


Grade Protest

Students may challenge a final grade, provided a solution cannot be reached through proper academic channels. Students should first contact their instructor and then the Division Chair if resolution is not satisfactory. Appeals for the purpose of challenging a final grade must be made to the Academic Affairs Committee within 90 days after the grade in question appears on the permanent record.  Information concerning procedures to be followed is available from the Office of Admissions and Records. (CASC Catalog, p. 74)


Faculty Complaints

A student who feels he or she has serious grounds and evidence to demonstrate unfair treatment by a faculty member may file a formal written complaint with the division chair. First, however, the student is encouraged to visit with the faculty member on an informal basis to discuss the situation. If, after that visit, the student still wishes to file a formal complaint, the division chair will call a meeting between the student and the faculty member to discuss the complaint and any further action. If the issue still remains unresolved, the division chair, faculty member, and student will meet with the Associate Vice President of Instruction in the Academic Affairs Office.


Semester Regulations Concerning the Beginning and End of the Term

Students should keep in mind that the semester begins with the first day of class, and ends with the last day of the designated final exam period.  For that reason, and because final exams may be scheduled up to and through the last day of the final exam schedule, all students are encouraged to make their travel plans prior to the first date after the last day of the posted final exam period, unless approval is granted by the division chair AND the Academic Affairs Office. Students may request changes in individual final exam times in writing and through completion of the Change in Final Exam form. Forms are located in the office of the registrar. Requests for change for personal convenience are generally not approved. Approvals are normally limited for the following reasons:

    1. Conflict with working hours on a job that has been held during the term, and for which working schedules cannot be readily adjusted. 
    2. Religious reasons.
    3. Four finals in one day. Where amicable agreement cannot be reached by the student and the instructors, the division chair and/or Academic Affairs Office can grant accommodations.
    4. Military obligations verified in writing. 
    5. Other exceptional hardship cases including health reasons concerning immediate members of the household and/or death of an immediate family member or attendance of a funeral of an immediate family member.

Additionally, with take-home final exams, instructors have the option and may choose to make those due on the last day of finals.

Students are required to:

  1.  complete the Change in Final Exam form;
  2.  request the signature and approval of the designated instructor;
  3.  submit the form to the appropriate division chair for approval;
  4.  The form will be forwarded to the Academic Affairs Office or designee (Vice President for Sallisaw campus).
  5.  The Academic Affairs office will then inform the student of the results of the request.

*Requests will be finalized within 72 hours of the formal request.


Withdrawal Policy:
Students withdrawing from courses should first consult instructors and refer to the current student handbook or website for withdrawal procedures.  Additionally, the student should contact the offices of Financial Aid, Admissions, Business, and Retention. Students failing to attend initial class meetings will be dropped from the class without notification.  Beyond that, failure to attend class is not equivalent to dropping the class; students who fail to formally drop the class will receive a grade in the course.


Online Etiquette Statement:

Carl Albert State College expects online users to follow the same basic rules that apply in face-to-face communication.  The following guidelines provide direction for students using Internet-based communication. Failure to follow appropriate communication rules may result in negative consequences.

      1. Think before you write.  What you say online is permanent.  Review and edit before you post and take the feeling of others into consideration.
      2. Be friendly and positive.  Even if you disagree with an idea there are ways you can approach your criticism without being hurtful.
      3. Use standard English.  Avoid slang and jargon with which others in the class may be unfamiliar.  Communication is only effective if the audience can relate to it.
      4. Be professional.  Avoid writing in all caps, using multiple exclamation or question marks, and emoticons.  
      5. Ask for help.  If you feel lost, or need clarification, ask.  If you don’t ask the questions your instructor and other students won’t be able to respond.  Besides, you’re probably not alone, but don’t wait for someone else to ask for you.

Student Financial Responsibility Statement:

  • In addition to enrolling in classes, part of your enrollment responsibility is payment of your Business Office Account (tuition, fees, etc.)
  • If you have already paid your entire balance for the semester, and any past balances, thank you.
  • If you have not Carl Albert State College requires all students to either pay for their Business Office Account by the first day of class or enroll in the Nelnet Payment Plan located on the website by the first day of class.
  • Students who anticipate receiving financial aid must enroll in the Payment Plan as well.  If the financial aid pays for all costs then the payment plan will not go into effect.
  • If you have questions, please feel free to call the Business Office at 918-647-1325

COVID-19 Protocols:

Academic operations, in compliance with the CASC COVID-19 Safety Policy approved 7-14-20, will implement the following protocols upon return to full operations and public opening:

  1. Academic Operations

    1. Interim classes meet with modified social distancing: relocation to larger rooms, faculty required to wear facial mask

    2. Utilize Blackboard or VIKECONNECT portal for health and safety acknowledgements

    3. Students in the classroom will be assigned a seat to enable contact tracing if needed

    4. Daily attendance will be recorded to enable contact tracing if needed

    5. Course delivery will move totally online following Thanksgiving Break

  2.  Masking Required 

    1. Masks are required in all instances of campus patronage when six feet of social distancing is not possible, for employees, students, visitors, vendors, and guests.  Masks shall be worn by the aforementioned persons when inside college facilities and vehicles, or when outdoors on campus and social distancing cannot be maintained.  

    2. All persons inside CASC facilities must wear fabric or disposable surgical-style masks, covering the mouth and nose.  Bandanas, scarves, shirts, socks, etc, shall not be permissible.  Faculty and staff may wear face shields (must wrap around the sides of the wearer’s face and extend below the chin) in place of face masks; faculty and staff must provide shields should they opt to wear them.  Passengers in all CASC-provided vehicles shall wear masks, including the driver.  The driver of said vehicle may remove their face covering if they are the only individual present in the vehicle.

    3. Students

      1. CASC will provide masks to residential students.  Non-Residential students may obtain one by request.  Students will also be allowed to wear self-provided masks.  Masks shall be available in the Student Affairs Department on the Poteau campus, and in the Bookstore on the Sallisaw campus.  

  1. Fabric masks should be washed and dried daily.  Each student shall be responsible for cleaning their own mask. Students may wear face shields (must wrap around the sides of the wearer’s face and extend below the chin) in place of face masks; students must provide shields should they opt to wear them.   

  2. Application:  Students will not be required to wear masks inside CASC facilities in the following cases: 1) the student is alone in an enclosed room, and 2) the student is engaged in activity during which a mask is not feasible, such as singing, eating, speaking (recording), or drinking.

  3. Guests:  Students shall require their guests to wear a mask while visiting the CASC campus.  Guests will be expected to provide their own mask.  

  4. Symptoms:  Should any student begin exhibiting COVID-19 symptoms, they are asked to report immediately to the Office of Student Affairs.  

    1. If an employee or student employee indicates compliance is not possible due to medical reasons, the individual should be referred to Human Resources to request accommodations on the basis of disability. Students (and student employees seeking accommodations on the basis of disability outside of a College work environment) should be referred to the online ADA intake form.

    2. Non-compliance (without approved disability accommodation) to the masking requirement may result in disciplinary sanctions for both students and employees. 

      1. In-class offenses should be handled through the Office of Academic Affairs;

            1.  First Offense: instructor shall ask the student to place mask properly on their face.  The student’s name shall be reported to the Office of Academic Affairs, regardless if the student complies with the request.  If the student does not comply, the behavior will be considered a conduct violation and the student will be referred to the Office of Academic Affairs.

            2. Second offense:  The student will immediately be removed from class/the area and be sent to the Office of Academic Affairs for evaluation of the violation.  Consequences shall then be determined by the Vice President of Academic Affairs.

  1. All other offenses should be handled through the Office of Student Affairs:

      1. First Offense:  CASC faculty/staff shall ask the student to place mask properly on their face.  The student’s name shall be reported to the Office of Student Affairs, regardless if the student complies with the request.

      2. Second offense: The student will immediately be removed from the area and be sent to the Office of Student Affairs for evaluation of the violation.  Consequences shall then be determined by the Vice President of Student Affairs.

      3. Third offense (In or Out of Class):  The student shall be banned from attending on- campus classes and being present on-campus.

  1. Violations are cumulative in nature, meaning that an offense either in-class or out-of-class shall be considered a first, second, or third offense.  Violators will not receive multiple first, second, or third offenses.

  1. Traffic Flow/Social Distancing

    1. Social distancing will be required. 

      1. Stay at least 6 feet (about 2 arms’ length) from other people; 

  1. offices should be arranged to accommodate as much distance as possible 

  2. Do not gather in groups

  3. Stay out of crowded places and avoid mass gatherings

  4. Breakrooms are limited to single capacity

  5. Common areas will be closed or at minimum limited to a number of people to allow 6 feet of social distancing.

    1. Elevators are limited to double capacity as much as possible. Masks should be worn.

 

  1. Sanitization

    1. High traffic areas/surfaces will be cleaned and disinfected regularly.

    2. Elevators will be disinfected daily.  

    3. Sanitizing machines will be used on the weekends.  

    4. Additional hand sanitizing stations will be placed throughout campus, along with masks and gloves.  

    5. Plexi-glass shielding will be installed in high student traffic areas, offices, and possibly classrooms.

    6. Encourage frequent hand-washing.

  2. Gloves:  All individuals on campus will be encouraged to wear gloves.  They will be available upon request for faculty, staff, and students

  3. WIFI/Connectivity –The expansion and availability of WIFI access from personal vehicles will be continued:

    1. Poteau Campus: Large parking lot between the Stivers Center and the Ollie Center.

    2. Sallisaw Campus: Parking lot between the Mayo and Mitchell buildings.

  4. Personal Travel

    1. Employee & students are subject to the CDC’s travel recommendations and any state executive orders related to COVID-19 travel.

    2. Any employee traveling out of state to a location with extreme COVID-19 activity and is exposed to the public there, may be required to use accrued paid leave for a 14-day self-quarantine time period before returning to the work site.  If paid leave is unavailable, unpaid leave may be taken.  Supervisors will have the discretion to make this determination based on the work environment and the level of risk for their specific department.  Affected employees may contact HR to confirm leave options.

    3. Supervisors have the discretion to deny a travel vacation request if the department workload is too heavy for the possibility of a three-week absence from duties for an employee wanting to travel out of state to an area with extreme COVID-19 activity.

    4. Students traveling out of state to a location with extreme COVID-19 activity and exposed to the public there, should report their travel to the Student Affairs Office.

Note:  Numbers 2-4 above are guided by the Federal Families First Coronavirus Response Act and will require supporting documentation. Refer to the HR website for more information.

  1. Self-screenings (or symptom monitoring) should be conducted daily by each employee and student coming to campus.  You must be free of ANY symptoms potentially related to COVID-19.

            1.  Cough

            2.  Shortness of breath or difficulty breathing

            3.  Fever

            4.  Chills

            5.  Repeated shaking with chills

            6.  Runny nose or new sinus congestion

            7.   Muscle pain

            8. Headache

            9.  Sore throat

            10.  Fatigue

            11.  New GI symptoms

            12.   New loss of taste or smell

If you have a combination of two or more of the listed symptoms, you should stay home and seek medical advice.  If you are concerned for availability of leave time, please contact the Human Resources office.

  1. Exposure

    1. CASC will maintain documentation on any COVID-19 related cases/situations in the workplace for OSHA reporting purposes.

    2. The CDC identifies exposure to COVID-19 as being less than 6 feet away, for greater than 15 minutes, to someone that has COVID-19 symptoms or has been tested positive.  A 14-day self-quarantine is recommended for people that have had this direct contact/exposure. Some situations may not rise to this level of self-quarantine, but may warrant altered working arrangements, as assigned by supervisors.

    3. Students are expected to contact their instructors and Healthcare Provider or Department of Health and follow the direction provided.  That direction may require certain actions, such as to remain away from College property and from on- and off-campus events for a designated length of time and/or CDC recommended guidelines. Residential students who have been exposed will be required to isolate in a designated dorm until test results are obtained.  If tested positive, students will be required to stay at home according to healthcare instructions and/or CDC guidelines (usually no temperature and no evidence of symptoms for 72 hours).

    4. See Oklahoma State Department of Health :   https://coronavirus.health.ok.gov/what-do-if-you-are-sick
      See CDC isolation guidance at: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/end-home-isolation.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fprevent-getting-sick%2Fwhen-its-safe.html 

    5. Experiencing Symptoms- Employees and students experiencing symptoms that could be consistent with COVID-19, such as fever, cough, shortness of breath or difficulty breathing, chills, muscle pain, sore throat, recent loss of taste or smell, and/or extreme fatigue, must contact their health care provider regarding specific symptoms.  Stay home if experiencing these symptoms. Do not return to work or class until after:

  • 3 days with no fever and

  • Respiratory symptoms have improved (e.g. cough, shortness of breath) and

  • 10 days since symptoms first appeared
    Depending on your healthcare provider’s advice and availability of testing, you might get tested to see if you still have COVID-19. If you will be tested, you can be around others when you have no fever, respiratory symptoms have improved, and you receive two negative test results in a row, at least 24 hours apart.

    1. Positive Test

      1. If an employee or student tests positive for COVID-19, they and CASC will cooperate with the appropriate health department in its contact tracing efforts. 

  1. Employees and students who test positive for COVID-19, but had no symptoms may not return to campus until after 10 days of being tested, or after receiving two negative tests in a row, at least 24 hours apart.

    1. Positive Household Member – Employees and students with a household member who has tested positive for COVID-19 and have had close contact with the household member, should self-quarantine for 14 days from the date of last close contact or submit a negative test result document.  Close contact is considered as:

          1. You were within 6 feet of someone who has COVID-19 for at least 15 minutes

          2. You provided care at home to someone who is sick with COVID-19

          3. You had direct physical contact with the person (touched, hugged, or kissed them)

          4. You shared eating or drinking utensils

          5. They sneezed, coughed, or somehow got respiratory droplets on you

  1. Individual Responsibilities

    1. Individuals are responsible for cleaning their personal and shared spaces and office equipment.

          1. Workspace – Individuals are encouraged to disinfect their individual workspaces (desk, phone, keyboard, etc.) daily.  

          2. Students should clean any public surfaces prior to and after their use.

          3. Shared Items – Individuals must avoid using others’ phones, desks, offices, computers, work tools, etc., when possible. Individuals using shared office items, such as copiers, must clean and disinfect the items before and after use. 

          4. Food Preparation – Individuals may prepare food in common areas, only one person at a time and must clean the area after their use.

          5. Individuals should practice frequent handwashing (for at least 20 seconds), use of hand sanitizer that contains at least 60% alcohol when soap and water are not available; refrain from touching eyes, nose, and mouth; cover mouth and nose when sneezing; avoid close contact as much as possible; wear cloth face covering when around others.

  2. Enforcement

Employees and students who refuse to comply with this Plan/Policy are subject to disciplinary action, in accordance with the CASC Policies & Procedures Manual, or Student Handbook, or as outlined above. If an employee or student indicates compliance is not possible due to medical reasons, the individual should be referred to the appropriate College office to request accommodations on the basis of disability office (Human Resources for employees; Learning Resource Center for students). Vendors, visitors, and patients who refuse to comply with this Plan/Policy are subject to having their access to campus suspended or terminated.

  1. Resources

    1. Should any student feel they need to be evaluated by a physician, please contact the Office of Student Affairs. Carl Albert works closely with the Health and Wellness Center, and the Center has agreed to evaluate students virtually should the need arise.

    2. Oklahoma State Department of Health can be contacted at:
      https://govstatus.egov.com/oklahoma-coronavirus-information
      COVID-19 Call Center:  2-1-1
      Oklahoma State Capitol
      2300 North Lincoln Blvd
      Oklahoma City, Oklahoma 73105

LeFlore County Health Department:
https://www.ok.gov/health/County_Health_Departments/LeFlore_County_Health_Department/
1204 Dewey Ave
Poteau, OK  74953
Clinic #918-647-8601